Background on EIL


Programme Co-Ordinator (Global Citizenship Department)

EIL wishes to recruit a full-time Programme Coordinator for the Global Citizenship Department. The position is full-time, to commence as soon as possible and will be subject to a 6 months probationary period.

Job Purpose

 

As ‘Explore’ Co-ordinator, you will be responsible for EIL’s flagship ‘Explore’ programme.The day-to-day
administration, planning and operations as well as supporting Explore award participants on their
programmes.

The main programme areas are:

● EIL Explore – www.eilexplore.ie

 

Responsibilities

 

Administration:

      • Marketing and promotion of the awards.
      • Coordinating the application, shortlisting, interview, and enrolment events.
      • Liaising with partners and stakeholders – gathering and distributing relevant information.
      • Coordinating the pre-departure workshops, debriefs, webinars and related events.
      • Managing participant profiles, updating files and databases.
      • Travel bookings, insurance, and other logistical issues.
      • Supporting and managing participant placements.
      • Checking and inputting invoices into our accounts package.
Programme Maintenance:

 

      • Troubleshooting operational and participant issues if they arise.
      • Updating relevant staff / partners / stakeholders of any significant changes.
      • Providing support for participants needs.
      • Liaising with EIL volunteers and GCA alumni to support participants.

Programme Development:

      • Developing new programme ideas.
      • Identifying potential partners of GCA.
      • Researching new venues for events.
      • Researching new programme content, especially high-quality educational content.

The Person:

The ideal applicant will be people oriented and highly organised with an ability to get things done. They will take ownership and pride in their work and be proactive and innovative in updating systems and procedures.

Candidates with the following skills/qualities will be prioritized: 

      • Bachelor’s Degree in relevant discipline or equivalent.
      • Minimum 2 years of work experience in administration.
      • Experience working as part of a team.
      • Problem solver.
      • Proven initiative/ability to manage own workload and set priorities while maintaining strong attention to detail.
      • Highly organised with excellent time management and planning skills and an ability to get things done on schedule.
      • Highly flexible with an ability to multitask.
      • Strong communication skills (written & verbal)
      • Excellent IT, record keeping and administration skills.
      • Full driver’s licence preferable

Desirable Knowledge:

      • Knowledge of Google Drive and Salesforce.
      • Experience in booking and planning travel itineraries.
      • Experience with Public Speaking / Ability to lead Welcome Workshops.

General Information:

      • Hybrid working: 3 days in the office /2 days at home
      • Flexible start/finish times
      • 9-day working fortnight (3-day weekend every second weekend) Based on compressed hours of 37.5 hours per week.
      • €30,000pa (Payable weekly).
      • Pension contribution.
      • Holiday entitlements will be all public holidays plus 22 working days (four of which should be taken over the Christmas period) plus Good Friday.
      • Brand new office in the city centre (less than 5 minutes walk from English Market).
      • Facilitates “Cycle to Work” and “Taxsaver” travel schemes.
      • Start Date: As soon as possible.
      • Will involve travel within Ireland.
      • Duration: Permanent subject to a 6-month probationary period.

How to apply:  Please send the following to [email protected]

  1. Completed Application Form (Download a copy here).
  2. Copy of your CV

 

 

Programme Co-Ordinator (Cultural Groups)

EIL wishes to recruit a full time Programme Co-Ordinator. The position is full time, to commence as soon as possible and will be subject to a 6 months probationary period..

Job Purpose

 

As Programme Coordinator you will be responsible for day-to-day organisation and operation of iincoming group programmes.

The main programme areas are:

● Road Scholar https://www.roadscholar.org/collections/ireland/
● Faculty Led https://www.eilireland.org/cultural-groups/faculty-led-in-ireland/
● Ad hoc youth groups from different parts of the world. For more general information
see https://www.eilireland.org/cultural-groups/https://www.eilireland.org/cultural-groups/faculty-led-in-ireland/

 

Responsibilities

 

Administration:

      • Advance hotel bookings & re-confirmations.
      • Advance bookings & subsequent re-confirmations of all visits, lectures, tours & meals.
      • Liaising with Road Scholar UK on all aspects of programme administration.
      • Troubleshooting operational and participant issues if they arise.
      • Management of rooming lists through liaising with & updating sending partners, and hotels.
      • Liaising with participants on pre-programme hotel bookings & general enquiries.
      • Coordinating the preparation and checking of group leader folders.
      • Participants’ welcome packs.
      • Checking and inputting invoices into our accounts package.
Programme Maintenance:

 

      • Group Leader support, including out of hours support phone duty – based on a rota.
      • Orientation talks.
      • Finding replacement speakers, venues, sites if needed.

Programme Development:

      • Developing new programme ideas.
      • Researching new venues, restaurants, hotels & sites.
      • Researching new programme content, especially high-quality educational content.

The Person:

The ideal applicant will be people oriented and highly organised with an ability to get things done. They will take ownership and pride in their work and be proactive and innovative in updating systems and procedures.

Candidates with the following skills/qualities will be prioritized: 

      • Bachelor’s Degree in relevant discipline or equivalent.
      • Minimum 2 years of work experience in administration.
      • Experience working as part of a team.
      • Problem solver.
      • Proven initiative/ability to manage own workload and set priorities while maintaining strong attention to detail.
      • Highly organised with excellent time management and planning skills and an ability to get things done on schedule.
      • Highly flexible with an ability to multitask.
      • Strong communication skills (written & verbal)
      • Excellent IT, record keeping and administration skills.
      • Full driver’s licence preferable

Desirable Knowledge:

      • Knowledge of Ireland and Irish culture.
      • Experience in the Irish hospitality sector.
      • Experience with Public Speaking / Ability to lead Welcome Workshops.

General Information:

      • Hybrid working: 3 days in the office /2 days at home
      • Flexible start/finish times
      • 9-day working fortnight (3-day weekend every second weekend) Based on compressed hours of 37.5 hours per week.
      • €30,000pa (Payable weekly).
      • Pension contribution.
      • Holiday entitlements will be all public holidays plus 22 working days (four of which should be taken over the Christmas period) plus Good Friday.
      • Brand new office in the city centre (less than 5 minutes walk from English Market).
      • Facilitates “Cycle to Work” and “Taxsaver” travel schemes.
      • Start Date: As soon as possible.
      • Will involve travel within Ireland.
      • Duration: Permanent subject to a 6-month probationary period.

How to apply:  Please send the following to [email protected]

  1. Completed Application Form (Download a copy here).
  2. Copy of your CV

 

Programme Co-Ordinator (Study Abroad Department)

EIL wishes to recruit a full time Programme Co-Ordinator. The position is full time, to commence as soon as possible and will be subject to a 6 months probationary period.

Job Purpose

 

As Programme Coordinator you will be responsible for day-to-day organisation and operation of
incoming international students.

The main programme areas are:

● Study Abroad https://www.eilireland.org/study-abroad/

Responsibilities

 

Administration:

      • Process student applications received from international partners.
      • Liaise with local coordinators in Ireland in relation to student placements
      • Process placement details, host family applications, and Garda vetting forms
      • Collate evaluations and feedback from participants and host families, and use this data to continually improve practices.
      • Coordinate content and volunteer engagement for arrival camps in Dublin and regional orientation workshops.
      • Co-ordinate and monitor payments to host families, schools and coordinators.
      • The programme co-ordinator is expected to deputize on behalf of the programme manager in their absence and during that period assume the level of responsibility that the programme manager would normally carry.
      • Plan and book transfer tickets etc.
Student and Local Coordinator Support:

 

    • Anticipate issues and troubleshooting on a range of issues such as homesickness, host family relations, medical concerns, rule-breaking and adjustment issues.
    • Work with Local Coordinators (LC), students, parents and international partners to resolve student support issues.
    • Support young adults in a person centred manner at all times in order to support their programme goals.
    • Calm management of issues and emergencies when they arise.
    • Offering advice and guidance to Local Coordinators when appropriate.
    • Improving programme quality through research and guidance on best practices.
    • Development of new processes to strengthen EIL’s support capacity, including, but not limited to, technological solutions and communication methods.
    • Upholding of and adherence to EIL procedures, rules and best practices including EIL’s Child Safeguarding and Risk policies.
General:
  • Lead or help lead training events, workshops and orientations for volunteers and Local Co-ordinators.
  • Building a strong relationship with and support EIL volunteers who work with the Study Abroad Team.
  • Development of support handbooks and tools for Local Coordinators, host families, sending parents and schools.
  • Work in tandem with Programme Manager to ensure key performance indicators are effectively met including the educational outcomes of the Study Abroad programmes.
Programme Maintenance:

 

      • Out of hours support phone duty – based on a rota.
      • Orientation talks.

Programme Development:

      • Developing new programme ideas.

The Person:

The ideal applicant will be people oriented and highly organised with an ability to get things done. They will take ownership and pride in their work and be proactive and innovative in updating systems and procedures.

Candidates with the following skills/qualities will be prioritized: 

      • Bachelor’s Degree in relevant discipline or equivalent.
      • Minimum 2 years of work experience in administration.
      • Experience working as part of a team.
      • Problem solver.
      • Proven initiative/ability to manage own workload and set priorities while maintaining strong attention to detail.
      • Highly organised with excellent time management and planning skills and an ability to get things done on schedule.
      • Highly flexible with an ability to multitask.
      • Strong communication skills (written & verbal)
      • Excellent IT, record keeping and administration skills.
      • Full driver’s licence preferable

Desirable Knowledge:

      • Knowledge of Ireland and Irish culture.
      • Experience in the Irish hospitality sector.
      • Experience with Public Speaking / Ability to lead Welcome Workshops.

General Information:

      • Hybrid working: 3 days in the office /2 days at home
      • Flexible start/finish times
      • 9-day working fortnight (3-day weekend every second weekend) Based on compressed hours of 37.5 hours per week.
      • €30,000pa (Payable weekly).
      • Pension contribution.
      • Holiday entitlements will be all public holidays plus 22 working days (four of which should be taken over the Christmas period) plus Good Friday.
      • Brand new office in the city centre (less than 5 minutes walk from English Market).
      • Facilitates “Cycle to Work” and “Taxsaver” travel schemes.
      • Start Date: As soon as possible.
      • Will involve travel within Ireland.
      • Duration: Permanent subject to a 6-month probationary period.


How to apply:
 Please send the following to [email protected]

  1. Completed Application Form (Download a copy here).
  2. Copy of your CV

 

Closing date for all applications: 12 noon on Monday 26th Sept ’22